Hi @Sean.Grond
Can you send over the spreadsheets so I can take a look (services@wildme.org)? Without seeing them, I suspect there’s an issue with the location ID not being correct and only showing limited candidates as a result.
In case you missed it, I posted an announcement recently about changes to how Location IDs are entered in ARW: Changes to Flukebook and Amphibian and Reptile Wildbook location IDs
For example, if your students are still entering “BGBi” instead of “Botanischer Garten Bielefeld” in the Encounter.locationID field of their spreadsheets, then it’s only going to look for candidates in their recent spreadsheet that has the BGBi location entered. Bulk import doesn’t currently validate anything in the Encounter.locationID field. This will change in the next Wildbook 10.8.0 update where this kind of discrepancy will be flagged for users before their bulk import can be saved.