What Wildbook are you working in?
Flukebook
What is the entire URL out of the browser, exactly where the error occurred? https://www.flukebook.org/projects/project.jsp?id=83db8fbb-2d07-462b-a9c6-001d9b8276d0
Can you describe what the issue is you’re experiencing?
I have many observations that are not mine under my project. Please close my project and change the organization name (IMMRAC) to (The Israeli Dolphin Project)
Can you provide steps on how to reproduce what you’re experiencing?
If this is a bulk import report, send the spreadsheet to services@wildme.org with the email subject line matching your bug report
It looks like you’ve already updated the name on your project.
Kim is the other authorized user on this project. The other encounters were likely added by her. You can remove or add users on the project using the Edit button one the project’s page.
To remove an encounter from a project, click on the red “Remove” button next to the encounter in your project table’s Actions column.
Hi Anastasia
Non of the encounters in the project is ours. You can see that they are all from other locations… not Israel. I don’t know how they got there but I didn’t want to delete in case it’s someone else hard work data. I want to change the organization named ‘IMMRAC’ to the organization ‘The Israeli Dolphin Project’ and put the project in it…
Thanks
Thank you
Also, I noticed now that many of the encounters I uploaded to Dominica Sperm Whale Project are showed when I search IMMRAC… how can I fix that? when I do bulk imports I specify the organization name…
Maybe we can do a short zoom call to sort these things out?
Thanks
I spot checked about 30 random encounters from your project and every one of them was added to the project by Kim on June 29, 2025.
I’m just speculating, but the most likely cause was that Kim did an encounter search and then used the Project Management tab to add specific encounters to the project, not realizing that this method actually adds all the encounters from the search result to the selected project.
Deleting encounters from your project doesn’t delete them in Wildbook, it only removes them from your project.
Are you referring to your organization name from the User Management page? There isn’t a way to change an organization name once it’s been set. Project access is independent from which org its users are in. If you add more members to your organization, you’d still need to manually add each user to your project. That does sound like a good feature request if you want to submit it.
I don’t have enough information to answer this without the URL to the search query you did to get these results.
Hi Anastasia
Thank you for getting to the bottom of this. Here are my responses:
Ok that’s unfortunate to hear, if I delete the entire project their data will not be lost?
Yes, IMMRAC is no longer associated with this project… I don’t want to delete IMMRAC because it had sightings associated to it… Can we open a new organization called The Israeli Cetacean Research?
I think I might not understand the meaning of organization. Are the encounters themselves associated with an organization or only the user? because when I upload bulk imports, I state in the excel the organization name - Dominica Sperm Whale Project
but when I search for these encounters under the IMMRAC organization they also appear…
Do we necessarily have to have a defined project?
Thanks
That’s correct. Deleting an encounter and deleting an encounter from a project are two different actions. You can’t delete an encounter from the project page, only from the encounter page itself.
No problem. Is it just you and Kim that need to be in the org? If there are others, I can get their names or usernames from you by email or private message.
That’s a good question. Encounters belong to users, and users belong to organizations. Users can be members of multiple organizations in Wildbook.
The bulk import part of this is a little confusing. The organization fields are meant to describe users, not encounters. When the photographer or submitter in your spreadsheet is an existing Wildbook user, whatever is in the Encounter.photographer0.affiliation or Encounter.submitter0.affiliation fields will be ignored in favor of what the system already associates with the user’s organization.
With that in mind, when you start an encounter search by organization name, what you see are a list of encounters owned by users who are in that organization.
If a user is a member of organizations A, B, and C and an Org Admin for organization B starts an encounter search for organization B, all of that first user’s encounters will appear in that search because they are a member of organization B.
I think it might help for your specific use case since the way Wildbook currently displays organization search results is focused on all uploads by users of that organization rather than dividing specific encounters from users who are part of multiple orgs. That way you can search for encounters by project name and know that each project only contains the encounters that are part of that organization’s data.
Hi Anastasia
Thank you for the clear respond, I got it now.
Ok I will delete all encounters from the project (I might delete the entire project and start a new one as we are re organizing our data)
Yes, Kim and I are the only ones associated for now. If we can have an organization called Israel Cetacean Project we can then later open project within it for each species we study,
Thanks
Yaly